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as “xCube”,“we”, “us”, “our”). xCube is the data controller of any personal information provided to us, via this website or otherwise.
xCube is committed to safeguarding the privacy of the personal information that is provided to us or collected by us during the course of our business as well as the personal information we receive from you (“User”, “you” or “your”). This Policy, describes how and why we collect, store and use personal information, and provides information about your rights. Please read the following information carefully to understand our views and practices regarding how we handle personal information.
For the purposes of applicable data protection law, xCube is the “data controller” of your personal information.
COLLECTION OF PERSONAL INFORMATION
We may collect personal information from you through your use of the website.
We may request, and collect from you, personal information and other information. Depending on the information or services you request, we may ask you to provide your name, phone numbers, address, email address, passport details, and other such personal information.
By providing us with any personal information, you are consenting to the use of your personal information as contemplated in this privacy notice. If you do not want us to use your personal information for any of these purposes, please do not provide us with your personal information.
In addition to the personal information you knowingly provide to us, with regard to each of your visits to our website, we may automatically collect the following information:
For that same reason, we can obtain information about your general use of the internet using cookie files, which are small files that are sent to us and which are stored in your computer, browser, or other device's hard drive. The cookies help us improve our Site as well as provide a better and more personalized service. They allow us to:
If you wish to remove cookies, you can deactivate cookies within your browser's parameters. However, if you deactivate your cookies, you might not be able to access some parts of our Site. Unless you deactivate cookies, the system on our Site will send cookies by default
We will only use your personal information for our legitimate business purposes, including:
CLIENT RELATIONSHIP MANAGEMENT (CRM)
We operate a CRM email mailing list program, which we use to inform clients and other contacts about our services, including our publications and events. Such marketing messages may contain tracking technologies in order to track subscriber activity relating to engagement, demographics and other data, and to build subscriber profiles.
If you would like to cease receiving marketing materials from us at any time, please let our CRM management team know directly. You can also change your preferences for receiving our marketing emails and updates from us at any time, and you can unsubscribe by following the instructions specified in our marketing emails.
SHARING YOUR INFORMATION
We may disclose your personal information to a recipient (i) for the purposes of outsourcing one or more of the purposes-related functions described above; (ii) to confirm, verify or update information provided by you; (iii) to inform you of events, information about our services, and other important information, or (iv) for other purposes disclosed at, or before the time the information is collected.
If you tell us you wish to attend an event, your name and organization may appear on a list which we provide to other delegates at the event. We also take photographs and video of our events, and this may result in your image being captured and used in the course of reporting on the event (e.g. via social media or other means).
In relation to any other third parties we will only disclose your information where you have given your consent or where we are required to do so by law, or where it is necessary for the purpose of, or in connection with legal proceedings or in order to exercise or defend legal rights.
Under certain circumstances, you have the following rights:
The information you provide may be confidential, and we will maintain such confidentiality and protect your information in accordance with this privacy notice, our professional obligations and applicable law. We do not sell, rent, distribute, or otherwise make, personal information commercially available to any third party. We may share information with our service providers for the purposes set out in this privacy notice.
We have implemented strict administrative, technical and physical measures to protect your personal information against loss, misuse and alteration. We keep up to date and follow security best practices when setting up a layered defense model to ensure the risk of data exfiltration is kept low. We have paid great emphasis on ensuring that sensitive data in transit as well as sensitive data in storage is protected by utilizing technologies such as encryption. Access to such data is on a need-to-know basis with only authenticated and authorized personnel being able to view or process your data.
HOW LONG WE KEEP YOUR PERSONAL INFORMATION
We will retain your personal information for the length of time needed to fulfil the purposes for which it was collected (as outlined in this Policy) unless a longer retention period is required or permitted by law.
Your personal information that is processed for marketing purposes will be stored until you exercise the right to withdraw consent, and once such right is exercised, your personal information will be kept only during the applicable statute of limitations period for any disputes or liabilities that may arise as a consequence of the processing of that information (which is up to 15 years in the UAE). Once potential actions are time-barred we will proceed to delete the personal data. In any other circumstances, we will only retain your personal information for a shorter or longer period as required by any applicable law.